Leasing a modular office or mobile office trailer from Triumph Modular offers a flexible, cost-effective solution for your temporary workspace needs. As our valued customer, you play an essential role in maintaining the safety, comfort, and functionality of your leased space. Routine upkeep helps protect your investment and ensures compliance with lease terms.
Routine Cleaning and Interior Care
Maintain a clean and professional environment by regularly cleaning both the interior and exterior of your leased mobile office. We recommend:
- Touch-up painting and trim repair as needed
- Regular floor walks to check for humps, loose tiles, or torn carpet
- Inspect ceiling tiles for stains, which may indicate water leaks
HVAC System Maintenance
For efficient climate control and air quality in your temporary office space, perform the following HVAC tasks:
- Replace air filters at least every 3 months (more often in dusty conditions)
- Run the heating and cooling systems regularly to ensure proper function
- Test all speeds and settings on A/C units
- Run the heater occasionally to burn off start-up odors
- Contact a licensed technician if coils or contactors need cleaning
Roof and Gutter Maintenance
Proper roof and gutter care helps prevent costly leaks or water damage. To keep your unit protected:
- Clear all roof drains, gutters, and downspouts of debris
- Inspect roof after storms or heavy snow for bubbles, bulges, or damaged shingles
- Ensure flashing and drip edges are intact
- Use a plastic shovel (never metal) to remove snow buildup
Plumbing and Electrical Maintenance
Tenants are responsible for plumbing and electrical hookups. Ongoing maintenance should include:
- Check for leaks and tighten drain connectors
- Insulate exposed water lines in cold climates
- Test lights, switches, and outlets monthly
- Replace lightbulbs as needed
Structural Safety and Flooring
Inspect structural elements to avoid safety hazards:
- Walk the floor to spot warping, soft spots, or tile damage
- Ensure skirting remains intact and free from pest intrusion
Pest Prevention
Reduce the risk of infestations by:
- Sealing openings and trim gaps
- Trimming back surrounding vegetation
- Scheduling professional pest control when needed
Test Safety Equipment
For compliance and safety in your modular office unit:
- Test smoke detectors and fire extinguishers monthly
- Replace batteries and recharge equipment as needed
Winterization Tips
If your mobile office will be unoccupied during cold months:
- Drain all water lines and water heater
- Turn off breakers and add antifreeze to waste traps
- Support both hitch and rear to prevent warping
- Inspect roof seams and caulking before the first freeze
Triumph Modular Support
We’re here to help! Triumph Modular offers a fleet of service trucks and skilled technicians for major repairs. We ask tenants to handle routine maintenance and promptly report any significant issues to avoid downtime or damage.
Following this checklist helps prevent expensive repairs, protects your deposit, and ensures your modular office stays compliant and productive. Always refer to your lease agreement and Modular Office User Guide for full details.
Quick Maintenance Checklist
| Task | Frequency | Notes |
|---|---|---|
| Clean interior/exterior | Weekly/Monthly | Focus on floors, windows, and furniture |
| Replace HVAC filters | Monthly | Replace more frequently in dusty conditions |
| Inspect roof and gutters | Biannually | Check after heavy storms or snowfall |
| Check plumbing | Monthly | Look for leaks, especially in cold months |
| Test safety equipment | Monthly | Check smoke detectors and fire extinguishers |
| Inspect electrical systems | Monthly | Test all outlets and replace bulbs |
| Pest prevention | Monthly | Seal gaps and trim vegetation |
| Maintain maintenance log | Ongoing | Document inspections and repairs |
Thank you for choosing Triumph Modular. We’re committed to keeping your space safe and functional throughout your lease term.
